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TERMS & CONDITIONS   (Download PDF file)

Booking Conditions
The 2013 International AICR Congress (“Congress”) is being held on January 15th-20th 2013 in Rome, Italy, and is being organised by AICR Italia (“Organiser”).

All bookings will be made on the official on-line form prepared by the Organiser at All Congress registration fees (“Fees”) will be paid directly to the Organiser as indicated:

Participation Fees
There are three different levels of participation fees:
- Early Bird Package: payment is due not later than October 31st 2012
3 nights € EUR      SGL 565     DBL 845     TPL 1140
4 nights € EUR      SGL 683     DBL 966     TPL 1279
5 nights € EUR     SGL 821     DBL 1127     TPL 1478
- Autumn Package: payment is due between November 1st and December 15th 2012
3 nights € EUR     SGL 595     DBL 905     TPL 1230
4 nights € EUR     SGL 723     DBL 1046     TPL 1399
5 nights € EUR     SGL 871     DBL 1227     TPL 1628
- Last minute Package: for payments received after December 15th 2012
3 nights € EUR     SGL 640     DBL 995     TPL 1365
4 nights € EUR     SGL 783     DBL 1166     TPL 1579
5 nights € EUR     SGL 946     DBL 1377     TPL 1853

- 3 nights package is intended for arrivals on January 17th 2013
- 4 nights package is intended for arrivals on January 16th 2013
- 5 nights package is intended for arrivals on January 15th 2013

These participation fees will include VAT and City Tax and are quoted “per room” occupancy. Children under 12 years sharing room with their parents will be included in the fee on a B&B basis (max 2 adults +2 children per room). The cost for single events/visits for children over 12 years will be quoted separately.

**Please note: the Organiser is unable to guarantee the availability of accommodation at these negotiated rates after the final deadline.

**Please note: the four nights package does not include dinner on Thursday as this is planned exclusively for finalists of the “David Campbell Trophy”, Jury, Actors, the Presidium plus the AICR Italia committee.

Registration and Payment
Payment/s will be currently accepted by bank transfer in € EUR. Please note: the Organiser is endeavouring to make arrangements to allow on-line payments on-line using credit cards - please contact AICR Italia to advise if you wish to use this facility.

AICR Italia Bank Account details are:
IBAN: IT08E0306905070100000103125

Please add in the payment reference to bank draft
: “Member’s name, Section”
**Please note: Bank charges cannot be included in the package fee. The participant is responsible for submitting the appropriate amount in such mode so that the Organiser is credited with the full amount into its account; any shortages from bank charges will still require additional settlement.
Upon payment of the fees a confirmation and receipt of your total payment will be sent by e-mail.

Cancellation of participation must be sent by e-mail to our primary contact A cancellation is not valid without a confirmation from the Organiser. In case of cancellation the Organiser reserves the right to deduct the costs related to reservation according to the date of cancellation:
- For cancellation received before November 15th be subject to 10% cancellation fee.

- For cancellations between November 16th & December 15th 2012 be subject to 20% cancellation fee.
- For cancellations made after December 16th, or in case of no-show, will be charged at the full participation cost.

If you are unable to attend the Organiser will accept a stand-in replacement at no additional charge.

Congress Accommodation
The Participants will be hosted at the Crowne Plaza Rome St. Peter’s – the Congress Hotel. The Hotel registration will be handled together with the registration for the Congress only for stays within the duration of the programme selected.

Participants are responsible for arranging their own accommodation for extra nights at their discretion. Please do not hesitate to contact the Organiser in case you wish to arrive earlier or depart later; the Organiser will endeavor to assist you if extra accommodation is required.

Liability/Insurance & Force Majeure
The Organiser cannot be held liable for any personal injury, loss or damages arising during the Congress and its related services - which include transportation, events or tours. Participants are strongly advised to arrange adequate personal insurance prior to travelling.

Should the Congress be cancelled, curtailed or adversely affected by any cause not within the reasonable control of the Organiser including but not limited to war, fire, national emergency, labour dispute, strike, lockout, civil disturbance or Act of God, the Organiser shall be under no obligation to refund all or part of the fee paid by the participant and shall be under no liability to the participant or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs or expenses whatsoever which may be brought against, suffered or incurred by the participant as the result thereof.

**Please note: the Organiser reserves the right to amend any part of the Congress programme or arrangements as necessary.

**Please note: all information supplied by the participants, including the names of individuals will be used only for the purposes of the Congress by AICR Italia, AICR International or the Sponsors/Partners of the Congress and will be subject to the appropriate Data Protection laws of the European Union.

The Organising Committee, “AICR Roma 2013”, AICR Italia

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